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Now Hiring, Weekly Pay, Full Benefits
The Construction Coordinator will be responsible for carrying out administrative duties during the pre-construction, construction, and post construction phases of new store construction projects.
DUTIES AND RESPONSIBILITIES:
Assist in project closeout process
Ensure appropriate filing of all project related paperwork
Coordinate with material and service providers to obtain all necessary proposals, prepare purchase orders, and ensure timely and accurate receipt of materials and services
Process all construction and real estate (all dept invoices?) related invoices, maintaining records of all project costs
Establish accounts and coordinate utility billing and activation for new store construction projects
Obtain original business license prior to project turnover
Assist in the scheduling of services and in the delivery of materials for new store projects
Arrange travel as necessary
Respond to calls and emails and other construction related communications;
Set up project files
Request insurance certificates as necessary; (Maintain all required insurance certificates from vendors for all construction projects)
Prepare project contact and information sheets and prepare purchase orders
Set up AP accounts as necessary
Process check requests as necessary
Prepare closeout documents and checklists
Prepare and maintain logs of various activities
TRAVEL: Very little, if any, travel is required for this position.
Abide to the Code of Business Conduct and Ethics Policy.
Ensure compliance with internal controls as applicable to your function within the organization.
QUALIFICATIONS AND REQUIREMENTS:
Knowledge/Skills/Experience Required: (Please List)
Possess a thorough knowledge of construction terminology and process; and expected to initiate and perform standard tasks with little or no supervision;
Minimum two years of experience in a construction office environment; (Does this work for who we have in mind? If not, revise)
Must be able to work effectively within tight deadlines;
Proficiency in Microsoft Office, and aptitude to function in cloud based environments such as Box and Smartsheet;
Excellent organizational and communication skills. Frequent contact with suppliers, service providers, consultants, and contractors;
Excellent attention to detail and concentration are necessary in order to accurately perform tasks and handle constant interruptions.
Determine priority of administrative duties
Ability to adapt to changes in assigned work priorities and follow up to ensure all tasks are completed.